Memorandum of Association

 

Name
The name of the Association shall be: The Kerala Self Financing Engineering College Managements’ Association.

Registered Office
The Registered Office of the Association shall be at Building No: VVNRWA/44, Vikas Nagr, N.H.Bye Pass, Kundanoor, Maradu .P.O, Kochi-68230

Area of Operation
The area of operation of the Association shall be the State of Kerala.

Objects of the Association

To form an Association of the Management of all the Private Self Financing Engineering Colleges in the State
To act as a body to champion the causes of the Private Self Financing Engineering Colleges in the State
To represent the member managements before the Government and other Governmental or Statutory bodies, Universities, Local Authorities, for common issues and negotiate and enter into settlements or agreements with them on behalf of the members either collectively or individually.
To institute or defend legal proceedings on behalf of the members of the Association, either collectively or individually, before Courts, Tribunals or other Judicial or quasi judicial authorities.
To act as a forum to share ideas, knowledge or information which are useful to the members.
To establish and maintain libraries and study places, or training centres for those in the field of Engineering Institutions.
To provide coaching and training to the members in the administrative or teaching faculties in the Engineering Colleges.
To provide better training in all related fields of Engineering for all those who may aspire to have such training.
To establish a common place of collective gathering, get-togethers and other meetings, as decided by the Executive Committee from time to time.
To receive and accept loans, gifts or other grants and to raise sufficient funds for carrying out the objects of the Association.
To make arrangements to attract students from Foreign Countries to join the Colleges under the members of the Associations, and for that purpose to enter into negotiations or agreements with State / Central Government / Local or Foreign bodies / Agencies and if necessary to set up liaison offices or other centres abroad.
To carry out such other activities, as are found suitable and desirable, in the better interest of the Association.

Dissolution
At the time of dissolution of the Association, none of the members of the Association shall share or appropriate the assets or profits of the Association in any form whatsoever, and the net proceeds if any, after setting off all liabilities shall go to some other Association or body with similar objectives or to the Government.

Membership

Management of a private self financing Engineering College in the State, will be eligible to be a member of the Association. A member can be represented by an authorized representative for all meetings and proceedings of the Association.
The membership fee and the annual subscription fee shall be determined by the General Body from time to time.

Administration

The administration of the Association shall be vested with the Executive Committee consisting of the President, three Vice Presidents, Secretary, three Joint-Secretaries, Treasurer and five other members representing the Colleges under each University.
The Executive Committee shall be elected by General Body at the AGM. The President, the Secretary and the Treasurer shall be the elected by the General Body and the other office bearers shall be elected by the Executive Committee from among themselves. The term of office of the members of the Executive Committee shall be 2 years. The signatories to the Memorandum of Association of the Managements’ Association shall form the first Executive Committee of the Association.
Casual vacancies in the Executive Committee can be filled up by co-option by the Executive Committee from among the members of the Association. Any member so co-opted will hold office till such period, as the person in whose vacancy he / she was nominated, could have continued in office.
The financial year of the Association shall be from 1st April to 31st March.
The Executive Committee shall be in charge of the administration of Association and have the power to take all decisions in the interest of the Association and the members thereof. The Executive Committee will have powers to set up one or more offices for the running of affairs of the Association and can appoint suitable staff, including an Executive Secretary to manage the affairs of the Association.

President
The President shall be elected by the General Body. His term of office shall be two years. He shall preside over all the meetings of the Association and all committees thereof.

Vice President
He will hold office for a period of two years. In the absence of the President, he will discharge the functions and duties of the President.

Secretary
He shall also hold office for a period of two years. He shall be the custodian of all records relating to the Association and keep the minutes of the meetings of the Association and the executive Committee shall be convened by the Secretary.

The Secretary shall represent the Association before all authorities and the Association shall sue and be sued in the name of the Secretary.

Joint Secretary
In the absence of the Secretary, one of the Joint Secretaries nominated by the Secretary in consultation with the President will discharge the functions of the Secretary.

Treasurer
The Treasurer shall be the custodian of the funds of the Association and Bank accounts to be opened in the name of the Association and operated by the Treasurer along with the President / Secretary. The Treasurer shall cause to keep proper accounts of all income and expenditure receipts and payments and assets and liabilities.

General Body

The First General Body meeting of the Association shall be held within 3 months. The AGM should transact the following business:
To receive and review the Annual Report covering the activities of the Association for the preceding year.
To receive and review the audited statements of accounts of the Association and to approve the same.
To appoint the Auditors of the Association, recommended by the Audit Committee.
To elect the President, Secretary, Treasurer and the other members of the Executive Committee for the next term.
The quorum for all General Body Meetings shall be one third of the total membership of the Association.
An extraordinary General Body Meeting of the Association shall be convened by the Secretary either on the demand of the Executive Committee or on the request of one-third of the members, given in writing and specifying the purpose of the meeting.
For the Annual General Body Meeting there should be a clear 21 days notice and for other meetings there should be at least 10 days notice.
All decisions of the Executive Committee shall have to be ratified by the General Body.

Mode of Election
The first Executive Committee shall be elected as per the provisions in the Memorandum of Association. For the subsequent elections of the office bearers, the Executive Committee in office shall nominate a 3 member election committee 3 months before the expiry of their term of office.

Voting Right
Voting right shall be vested only with those who pay the membership fee and annual subscription

Amendment
This Memorandum, of Association or the Articles can be amended only at the General Body Meeting convened with prior notice specifying the purpose and serving the text of the proposed amendment in advance and by a resolution passed by two-third majority of the total Membership of the Association.

Audit
The account is to be audited by a Chartered Accountant in whole time practice in India duly appointed by the Audit Committee to be constituted of which the Treasurer shall be the Convener.

Dissolution
In the event dissolution winding up the provisions of Travancore –Cochin Literary, Scientific and Charitable Societies Act, 1955 (Act XII of 1955) shall alone be applicable.

 

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